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| Bid Classification: |
Services
|
|---|---|
| Bid Type: | RFP |
| Bid Number: | JRFP-2025-02 |
| Bid Name: | Internet and Telephone Voting System |
| Bid Status: | Open |
| Published Date: | Wed Oct 8, 2025 10:00:00 AM (EDT) |
| Bid Closing Date: | Wed Oct 29, 2025 10:00:00 AM (EDT) |
| Question Deadline: | Wed Oct 22, 2025 10:00:00 AM (EDT) |
| Electronic Auctions: | Not Applicable |
| Language for Bid Submissions: | English unless specified in the bid document |
| Submission Type: | Online Submissions Only |
| Submission Address: | Online Submissions Only |
| Public Opening: | No |
| Description: |
The lower-tier municipalities in the County of Peterborough invite proposals from qualified companies for the provision of a fully hosted Internet and Telephone Voting System, including required implementation, support and maintenance services, for the 2026 Municipal Elections and any subsequent by-elections. The system must be capable of providing high service availability for all registered voters, scaling to meet the demands of peak voting times during both the Voting Period and on Voting Day and completing the tabulation of the election results promptly after the legislated close of voting. The system must also securely and seamlessly integrate with the Peterborough County Municipalities’ existing online voters’ list management application (Datafix's VoterView) to support the integrity of the voting process through real-time voter additions, corrections and strike-offs. The Successful Bidder will also be responsible for coordinating the production and mailing of personalized Voter Information Letters for all registered voters with the unique login credentials and the information needed to vote. For a complete list of specifications, please refer to details below and Part D – Specification Tables in the online Bidding System forms. |
| Bid Document Access: | Bid document preview, bid opportunity, and award notices are available on the site free of charge. Suppliers are not required to register for a bid opportunity prior to previewing unsecured bid documents. Please note, some documents may be secured and you will be required to register for the bid to download and view the documents. To obtain an unsecured version of the bid document and/or to participate in this opportunity, an annual or a per bid fee must be paid (annual fee - $461.90, per bid fee - $138.64). |
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